Call Us: 949.474.7774 | Client Login


Acentec In The News

Join Jeff Mongelli, Acentec CEO for a speaking engagement about “Ransomware – what it is, how it can infect you, how to prevent it, how to handle an attack.”

Ransomware is becoming more prevalent every day. While it’s an expense and an annoyance for all industries, it’s particularly problematic in healthcare because it can directly impact the ability to render care. Just this year a number of facilities – ranging from hospitals to ambulatory clinics, have been unable to access patient records. Dealing with ransomware requires knowledge and vigilance from your IT personnel. We’ll discuss how to minimize your risk, how to respond if attacked, and steps you can take to isolate potential damage.

SCAHRM In-Person Program: Breakfast

Date: Tuesday July 19, 2016
Time: Breakfast & Networking: 8:30am
Educational Program: 9-10am
Location : Langham Huntington Hotel 1401 South Oak Knoll Avenue, Pasadena, California 91106
Cost: Current SCAHRM Members: $30. Guest: $40.

Click to Register

Compliance – As health care hacking evolves, take these 4 steps to protect your practice

October 19, 2015 | Vol. 29, Issue 40
The recent discovery of new hacking threats to medical devices and systems is a reminder that you should go beyond the four walls of your offices when you perform your security risk analysis under HIPAA. A new order of threats to your data is brewing in cyberspace. The heath care IT “threatscape” gets more active each year. Health care organizations have been spooked by major hacks such as the Heartbleed virus, and this year a home health

Read more

HIPAA – Protect your practice; insist on a BAA from your online appointment vendor

October 13, 2014 | Vol. 28, Issue 39
If you’re planning to use an online scheduling tool such as ZocDoc, avoid potential HIPAA disasters by ensuring the vendors understand their patient privacy responsibilities. Online appointment services for patients have gained in popularity with 27% of family doctors using patient portals or “online services” for scheduling appointments in 2013, up from 6% in 2005, according to the American Academy of Family Physicians (AAFP). But you need to protect your practice by having the vendor sign a business associate agreement (BAA) to confirm their HIPAA responsibilities, per the 2013 HIPAA “mega-rule,” experts tell Part B News (PBN 9/2/13).

Read more

Meaningful Use – Reach out to allies to improve interoperability, avoid stage 2 penalty

August 25, 2014 | Vol. 28, Issue 33
If you’re not ready to share electronic health records (EHR) documentation with other practices, hospitals and ambulatory surgical centers (ASCs), you’re not alone — but you risk a 1% pay cut for failing to meet stage 2 meaningful use measures if you don’t call for help soon.

Read more

Artificial Intelligence

June 2014

There’s a ground swell of change coming to healthcare, and it will have a direct impact on every provider and every patient. The wave that’s coming is being talked about throughout the industry, and was the focal point of this year’s HIMSS conference. It’s called big data, and it represents the convergence of data from providers, health systems, researchers and patients.

Read more

After Heartbleed, step up security to stay in HIPAA compliance

May 5, 2014

Give more responsibility to your IT vendor. This crisis provides “encouragement for practices to move away from the break-fix relationship with their IT vendor into a managed service relationship,” says Jeff Mongelli, CEO of Acentec in Irvine, Calif.

Read more

Join Acentec CEO Jeff Mongelli for panel discussions at PracticeRx in Newport Beach, CA

Announcing Practice Rx — a conference for physicians and office administrators from the trusted source of practice management information.

SPRING DATES: May 2-3, 2014      LOCATION: Newport Beach, California

Click on the PracticeRx banner below for more information and to register

PracticeRx 2014 West

PracticeRx Flyer

The Heartbleed Bug and Your Medical PracticeThe Heartbleed Bug and your Medical Practice

April 17, 2014      By Jeff Mongelli

Did you lock your house when you left this morning? How about your car when you came into the building? What if I told you two-thirds or more of the locks in the world can now be opened by a single key, and that key is available to anyone that wants it? As of last week, that is the situation the World Wide Web finds itself in thanks to the Heartbleed Bug.

Where will HIT security be in 3 years?Where Will HIT Security be in 3 years?

By Evan Schuman

April 16, 2014

There’s good news and bad news

Security is a nightmare for all companies, but the very nature of healthcare makes it far worse. It’s not merely onerous government requirements for medical data, or the popularity of security-adverse mobile devices. It’s the need to give tiny medical offices – small, independent businesses, with typically no meaningful IT staff – full network access to all files, physical building access to its employees and privileges to change/add to that ultra-sensitive data.

User AuthenticationHIPAA, User Authentication, and Security Dilemmas

March 07, 2014       By Jeff Mongelli

HIPAA and meaningful use seem to have opposing goals: HIPAA mandates keeping protected health information (PHI) secure, while meaningful use requires sharing PHI. The mantra could be “to protect and share,” to borrow a phrase from our boys in blue. Therein lies the challenge of current healthcare IT — accessing PHI needs to be as easy as possible for those authorized, and impenetrable for those who aren’t.

Demise of Windows XPThe Demise of Windows XP and Rise of Virtualization for Healthcare

February 7, 2014    By Jeff Mongelli

The Mayans predicted the world would end Dec. 21, 2012, but many computer users are going to feel the Mayans missed the mark by 474 days because on Apr. 8, 2014, Microsoft will cease supporting and patching Windows XP and Office 2003. OK, the world isn’t going to end, at least I don’t think it is, but roughly one third of the computing world, or 500,00,000 PCs that are currently running Windows XP will no longer meet most global security requirements. Most importantly, Windows XP will no longer be HIPAA compliant for medical practices.

HIPAA Risk Management: Assessing Medical Practice VendorsHIPAA Risk Management: Assessing Medical Practice Vendors

January 16, 2014    By Jeff Mongelli

Most of us know by now that the HIPAA Omnibus Rule is law and it impacts everyone in the healthcare industry. With increased penalties, enforcement, requirements, and reach, if you haven’t started paying attention to it yet, you do so at your own peril. If you’ve begun to travel down the path to compliance, whether you’ve hired a professional company or you’re braving it on your own, one of the considerations you’ll encounter is how to classify your various vendors. Properly identifying, documenting, and managing your vendor relationships could shift the burden of liability in event of a breach from your organization to your vendor.

The Orange County Rescue Mission contracts with Acentec and their proprietary HIPAA Security Suite to manage their HIPAA compliance program

Acentec, Inc., a medical practice solution and service provider, announces their recent partnership made with the Orange County Rescue Mission. Through this partnership, Acentec will spearhead HIPAA Risk Assessment services for the faith-based local organization in California. The Irvine-based organization assures top-notch risk assessment service through its HIPAA Security Suite (HSS), a program concentrating in assisting organizations and companies to be HIPAA compliant as mandated by law.

HIPAA Changes You Can't Afford to IgnoreHIPPA Changes You Can’t Afford to Ignore What you need to know about the HIPAA Omnibus Rule and what you need to do about it


For many of you, thinking or reading about HIPAA is about as pleasurable as a trip to the dentist. Well, the HIPAA laws have changed?consider the Omnibus Rule at your next appointment. But rather than dig into the gritty details, we?ll go over what you need to do and why you need to do it. And why sooner is better than later. It?s true when they say falling asleep at the HIPAA switch now could turn out the lights of your practice.

Windows 8 for HealthcareWhy Windows 8 is a Winner for Healthcare


It’s not often an industry juggernaut bets the farm on its future, but with Windows 8, Microsoft has done just that. OK, maybe that’s a bit of an exaggeration, but without question Windows 8 is a dramatic departure from the desktop we’ve all grown accustomed to, and if it fails to receive market acceptance, Microsoft could see a faster erosion of its historical desktop dominance.

Getting Ahead: 5 Ways To Capitalize On Your Time If You Aren’t Pursuing Meaningful UseGetting Ahead: 5 Ways To Capitalize On Your Time If You Aren’t Pursuing Meaningful Use

Jeff Mongelli

Ways to Capitalize on Your Time if You Aren’t Pursuing Meaningful Use

The boxer Mohammed Ali made famous his antic of waving a glove off to the side of his opponent. The instant his opponent reacted, he would jab at the opening he created. The tactic of creating a distraction in order to capitalize on it, or to seek personal gain, has been with us for centuries. Currently, we’re experiencing a similar opportunity within the healthcare industry. I’m specifically referring to Meaningful Use – aka, “The Great Distraction.” Hundreds, if not thousands, of practices nationwide are preoccupied with the tasks required to meet Meaningful Use. For many of those practices, the efforts to bring their businesses along have required full-time attention. But what if you’re not pursuing Meaningful Use? Now is your chance to capitalize on your time while your associates are distracted.

10 Things To Consider When Entering The World Of EMR For Wound Care10 Things To Consider When Entering The World Of EMR For Wound Care

Jeff Mongelli

Decisions, decisions. When it comes to electronic medical records (EMRs), the options seem to grow every day. Questions such as, “Do we get a dedicated wound product?” or, “Do we get a popular EMR that has wound care workflows developed?” and, “Do we need to have billing integrated?” are just a few of the important questions to answer before you even begin your search. Identifying your needs in detail will make your selection process much easier and will, ultimately, determine the success of your transition to EMR.

VEIN Magazine article HIPAA Privacy Rules by Jeff MongelliHIPAA Privacy Rules

Jeff Mongelli

Looking Behind the Curtain at the New EMR Requirements

Recently, we wrote about elements of the American Recovery and Reinvestment Act of 2009 (ARRA) that impact HIPAA privacy. Along with ARRA, the Health Information Technology for Economic and Clinical Health (HITECH) Act mandates that healthcare providers take a series of steps to strengthen safeguards for Protected Health Information (PHI). In addition to the new rules are increased penalties that now include criminal prosecution and fines up to $1.5MM annually. With the risk of imprisonment and crippling penalties, it’s time to pay attention to the handling of PHI. Here are some specific steps you need to take if you intend to be HIPAA compliant.

10 Common Medical Practice Security Mistakes

10 Common Medical Practice Security Mistakes


While the entire medical community focuses on EMR software implementation to meet Meaningful Use requirements, a darker side of Meaningful Use threatens to play a larger role than your software.

Tucked away in Subtitle D of the HITECH Act (passed in 2008 as part of the federal stimulus) are significant changes to the potential liability of anyone involved with protected health information (PHI). Specifically, medical practices, their owners and their employees, can be fined and imprisoned for HIPAA violations. Fines to practices and others can now reach $1.5 million. And to show how serious the government is taking this, it has increased the budget for the enforcement arm of the Department of Health and Human Services (HHS) by several million dollars in 2011, specifically for enforcement personnel.

Crowdsourcing EMR by Jeff Mongelli

Crowdsourcing EMR by Jeff Mongelli


Recently, a group of online gamers resolved a roadblock that AIDS scientists couldn’t get past for more than a decade. The gaming community solved the issue in three weeks through a concept called crowdsourcing. This structured effort utilized a game designed specifically for solving scientific riddles, and the challenge was offered through an open call on the internet. The achievement opens the door to a new generation of antiretroviral drugs and marks a significant accomplishment for the emerging field of crowdsourcing.


Integrating EMRs Into a Communication Centric Practice

by Jeff Mongelli

Whether or not you choose to pursue the ARRA Stimulus dollars for your practice, the new technology it introduces will have a significant impact on the practice of medicine. Broadly speaking, one of the thrusts of ARRA is increased communications. More specifically, systems are being developed and implemented that allow for the seamless flow of data across multiple platforms and between physicians and their patients. You may choose not to pursue stimulus dollars, but you can benefit from some of these technologies. Let’s consider the patient/physician communication.

Back to Top

Outsourced Medical Billing

Hire our U.S. based Certified Coders to help with your medical billing. Flat Rate Advantage, U.S. Offices, No Long Term Contracts. Sign-up for a free M.A.S.S. financial audit.
Click Here

IT Support for Medical Practices

IT performance is mission critical in today’s healthcare environment. For more information on how we can manage and monitor your IT infrastructure, we offer SecureOfficeIT. A full IT support service for medical practices. More

PogoMD Certified Patient Portal

Share Easily! Share Privately! PogoMD® is the next generation in patient-physician communication! Referred to as commcentric architecture, it provides a centralized, secure hub for the flow of medical information across the entire care continuum. Click here